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Deadlines and Policies

Important Deadlines

Early registrations are accepted until:

Conference Regular Papers: July 31, 2025
Conference Position Papers: September 5, 2025
Non-Speakers: September 5, 2025

Late registrations are accepted until:

Non-Speakers: October 7, 2025
After this date, non-speaker registration is still possible, although conference bags and proceedings are limited to the existing stock.

Note: All dates refer to AOE time, i.e. "Anywhere on Earth"

Guidelines, Benefits and Policies

Each accepted paper will be published in the proceedings under an ISBN reference, on paper and on digital support, and must be presented at the conference.
It is mandatory that the camera-ready, copyright document, registration and payment, are received by the conference by the deadline indicated above as “early registration”.
To register a paper, the participant needs to select the "Speaker" registration. This applies to all types of paper, including student papers and/or poster presentations.

Cancellation Policy for the Conference:

If we receive your written cancellation before September 10, 2025, the registration fees will be refunded, deducted by an administrative fee of 100 EUR. There will be no refunds for cancellations received after September 10, 2025.

2. Discounts over the registration fee are not cumulative.

Student Benefits:

Students must confirm their status by presenting a student card and a signed declaration from the supervisor professor.

Students without a paper are entitled to substantial discounts over the basic registration for non-speakers
Registration discounts are available when students are from underprivileged countries
Best Student Paper Awards will be given a voucher for a free or reduced registration fee in one event sponsored by INSTICC, valid during a 12 months period, including all conference materials (without the printed proceedings)
Free INSTICC Membership valid until the end of 2026, which can be used in this and in subsequent INSTICC conferences and provides extended access to the SCITEPRESS Digital Library.